Documents
To improve communication and transparency with the Villas residents, in August 2023, the Board of Directors reversed a previous decision of 2021. Moving forward, significant documents will be maintained on this website. All such documents have been copied and migrated from the York Properties website. 
 
With the exception of financial statements and personal contact information, no login is needed for THIS website to see and read these documents.
 
FYI:
York Properties and their contact information is provided on this page of this site.
 
—  Updated: 16-November-2023  —
 
 
 
 
In early 2021, the Board of Directors made the decision that "this" website will be used predominantly for social information and news. Business documents will be moved to the York Properties website. For now, these documents are available on both sites.
 
FOR THE YORK PROPERTIES WEBSITE:
You will need to establish an account with York Properties.
If you need help, please contact York staff.
Their contact information is provided on this page of this site.
 
Once logged into the York site, select the menu bar  choice for "Documents".
The York web address is:
 
 
Updated: 21-Mar-2021
Xxx

Community Management Documents

 
     (filename: 2021-03-10 Architectural Application 20210310.pdf)
     (as of March 2021)
 
Clubhouse Swimming Pool Rules
The pool rules are now a subsection of the Rules & Regulation document. See section 11 for details.
 
Clubhouse Rental documents (multiple)
In June 2024, all documents related to Clubhouse rental rules were updated by the Clubhouse Committee. The Clubhouse Committee is now responsible for all rental activities. (York Properties is no longer involved.)
 
Currently, Marlene Barnes is the Committee representative responsible for collecting all COMPLETED forms and payments for a Clubhouse rental request. Contact her with any questions. 
 
Once the request is approved, a reservation will then be added to the community social calendar.
 
 
 
    (filename: 2017-02 Assessment Collection Policy.pdf)
    This document defines the rules for collection of COA dues by owners.
    (as of February 2017)
 
Landscape Variance Request - as of 02-Mar-2025
    Form A: used for plantings
    Form B: used for hardscaping
 
     (Filename: 2023-08-16 Appendix A)
     (As of 23-August-2023)
 
Maintenance Responsibility Guide
    (filename: 2023-11-24 Maintenance.pdf)
    (as of 25-Nov-2023)
 
Mediation Notice
    (filename: 2013-07-01 Mediation Notice.pdf)
    (North Carolina law as of 01 July 2013)
 
    (filename: 2025-01-11 Rules and Regulations.pdf)
    (Board approved - 06-Jan-2025)
 
(section last updated 02-Mar-2025)

Master Insurance Policies

Below are listed the combination of all the insurance policies and should be referred to as the Master Policy. The policies are for September 2024 through September 2025.
 
These documents are being posted to meet the governing documents requirements of our community if and when they are requested by a unit owner: Certificate of Insurance and Master Policy
 
Unit owner insurance agents will be the ones who will want to see these documents.
 
— Updated as of 24-Sep-2024 —
    (filename: 2024-09-05 Villas Of Wake Forest COIS for Full Assn.pdf)
    (as of Sept 2024)
 
     2024-09-17 Barney Fordd
 
 
 
Tailored Protection Policy (Property / Liability)
   (Filename: Villas of Wake Forest 2024 TPP.pdf)
 
Umbrella Insurance Policy
   (Filename: Villas of Wake Forest 2024 UMB.pdf)
 
Directors and Officers Policy
   (Filename: Villas of Wake Forest 2024 D&O.pdf)
 
Workers Compensation Policy
   (Filename: 2023 WC.pdf)
 
NOTE: indented file links are related to "higher" level document.
 
 
 
 

Governing Documents

Background
 
In 2007, Cornerstone builders of Virginia filed its first of many legal documents for the building and management of the community to be called "The Villas of Wake Forest". Over the next 9-10 years, numerous additions and changes were made to those legal documents.
 
Please contact a community Board member if you have questions or want more information.
 
 
Initial Legal Documents creating / defining the community:
 
 
    
Additions and Changes to the "Articles..." and "Declaration..." documents:
  • Access Easement Agreement
      (filename: AccessEasementPrivatePublic.pdf)
      (filed in Wake County 28-Mar-2007)
     
  • 1st amendment
      (filename: VMG WF 1st Amendment to Decclaration-Leins,
                          Defects and Encumbrances.pdf)
      (filed in Wake County 16-Mar-2007)
     
  • 2nd amendment
      (filename: Bylawamendelection(d)removed.pdf)
      (filed in Wake County 26-Mar-2010)
     
  • 3rd amendment
      (filename: LeasingDeclAmend.pdf)
      (filed in Wake County 20-Nov-2013)
     
  • 4th amendment:
      (filename: DeclAmend4th.pdf)
      (filed in Wake County 13-Nov-2014)
     
  • 5th amendment:
      (filename: VMG Amendment to By-Laws to increase Board Size.pdf)
      (filed in Wake County 14-Oct-2016)
     
(section last updated 03-Mar-2023)
 
 
 
 

Realtor Documents

 
    (as of 13-Jan-2024)
 
 
    (as of Sept 2024)
    (filename: 2019-2020 Master Insurance Policy Owner Info. Sheet.pdf)
    (as of September 2019)
 
 
 
(page updated 05-Sep-2024)

New Residents Information

 
Welcome from the
Villas of Wake Forest COA
(Condominium Owners Association)
 
Welcome to our wonderful community! This webpage contains information that has been gathered to answer many of the possible questions about life in the Villas.

Included are links to the current calendar showing scheduled activities held in and around the clubhouse. Above all, please consider joining us for Men’s Coffee on Tuesdays at 10:00 and/or Women’s Coffee on Thursday mornings at 10:00. This is the best way to meet some of your neighbors, many who can answer your questions about the Villas and Wake Forest.

Also included are links to documents with information on our Board of Directors and our Condominium Owners Association. The Rules and Regulations document is most important so please take time to read that.

Our clubhouse has a free lending library of books and puzzles as well as an exercise room. To open the Clubhouse doors, please enter the code you were given. This same code opens all doors.

Finally, feel free to contact me with any questions you may have. We’re glad you’re here!

Karen Zack, 
Communications Committee
 
 
The items below are information documents of interest to residents.
 
 
 
 
The following list of documents are duplicates from the above sections  on this SAME webpage - mostly Community Management Documents. See that section for links to the files.
 
Architectural Change Request
 
Landscape Variance Request - Form A or Form B

Landscaping Appendix A

Maintenance Responsibility Guide
 
Rules and Regulations of the Villas

Certificate of Insurance

 
York Properties
The Villas of Wake Forest is a condominium owner based community. The community's finances and management is currently performed by York Properties. For more information about York Properties, please select this link.
 
To create an account, submit a work order, or request other services with York Properties regarding your home in the Villas, please visit their web address:  https://york.cincwebaxis.com/thevillas
 
 
 
 
(section updated 17-Aug-2024)
 
 
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